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Privacy Policy

Last updated: May 29, 2026

This Privacy Policy explains how the Leanne Caron campaign ("we," "us," or "our") collects, uses, discloses, and protects your personal information when you visit leannecaron.ca (the "Website"), sign a petition, complete a form or survey, volunteer, contribute, or otherwise interact with us.

We respect your privacy and are committed to handling your personal information responsibly and in accordance with applicable Canadian privacy laws, Canada's Anti-Spam Legislation (CASL), and the Municipal Elections Act, 1996 (Ontario).

By using the Website or providing us with your information, you consent to the practices described in this policy.

Who We Are

This Website supports the municipal election campaign of Leanne Caron in the City of Guelph, Ontario. We are the organization responsible for the personal information collected through this Website and our campaign activities.

If you have any questions about this policy or your personal information, contact us at:

  • Email: [CAMPAIGN EMAIL ADDRESS]
  • Mailing address: [CAMPAIGN MAILING ADDRESS]
  • Phone: [CAMPAIGN PHONE NUMBER]

The Software We Use

We use Qomon, a third-party campaign engagement and customer relationship management (CRM) platform, to collect, organize, and manage information about our supporters, volunteers, and the people we connect with during the campaign. When you submit information through a form, petition, or survey on this Website, or when a volunteer records an interaction with you, that information may be stored and processed in Qomon on our behalf.

Qomon acts as a service provider (data processor) and stores data using secure cloud hosting with infrastructure located in the United States and the European Union. This means your information may be processed or stored outside of Canada and may be subject to the laws of those jurisdictions, including lawful access by foreign authorities. You can learn more about Qomon's data practices in its own privacy policy at qomon.com.

Information We Collect

Information you provide to us directly. This may include:

  • Identity and contact details such as your name, email address, mailing or home address, postal code, and phone number
  • Information you share when you sign a petition, complete a survey or form, register for an event, sign up for updates, or contact us
  • Volunteer information, such as your availability, skills, and areas of interest
  • Contribution information if you make a financial contribution to the campaign (note that contributions are also subject to disclosure requirements under the Municipal Elections Act, 1996)
  • Any opinions, comments, or other information you choose to share with us

Information collected through campaign activities. During canvassing, phone banking, events, or other outreach, our volunteers and staff may record notes about our interactions with you, your level of support, and your areas of interest, which are stored in Qomon.

Information collected automatically. When you visit the Website, we (and our service providers) may automatically collect technical information such as your IP address, browser type, device information, pages visited, and the dates and times of your visits, through cookies and similar technologies. We are using Google Analytics, (and other tools?).   [If you use analytics or advertising tools, name them here — e.g., Google Analytics, Meta Pixel.]

How We Use Your Information

We use the information we collect to:

  • Communicate with you about the campaign, including news, events, and calls to action
  • Respond to your questions, comments, and requests
  • Organize and coordinate volunteers and campaign activities
  • Conduct outreach such as canvassing, phone banking, email, and SMS
  • Understand our supporters and tailor our messages and outreach
  • Process and acknowledge contributions and meet our legal and reporting obligations
  • Maintain the security and proper functioning of the Website
  • Comply with applicable laws, including election and campaign finance rules

Consent

In most cases we collect, use, and disclose your personal information with your consent. You provide consent, for example, when you submit a form, sign a petition, or sign up for updates. In some cases, consent may be implied based on the nature of your interaction with us. You may withdraw your consent at any time, subject to legal and contractual limits, by contacting us using the details above. Withdrawing consent may mean we can no longer provide certain communications or services to you.

Electronic Communications and Unsubscribing

If you receive emails or text messages from us, you can opt out at any time by using the unsubscribe link in our emails, replying with "STOP" to a text message, or contacting us directly. We will honour your request promptly. We aim to send commercial and campaign electronic messages in a manner consistent with Canada's Anti-Spam Legislation (CASL).

How We Share Your Information

We do not sell your personal information. We may share it in the following circumstances:

  • Service providers. With Qomon and other trusted service providers who process information on our behalf (for example, email or SMS delivery, payment processing, or web hosting). These providers are permitted to use your information only to provide services to us.
  • Volunteers and staff. With authorized campaign volunteers and staff who need the information to carry out campaign activities, subject to confidentiality expectations.
  • Legal and regulatory requirements. Where required or permitted by law, including disclosure of contribution information under the Municipal Elections Act, 1996, or in response to a valid legal request.
  • Protection of rights. Where necessary to protect the rights, safety, or property of the campaign, our supporters, or others.

Cookies and Similar Technologies

The Website may use cookies and similar technologies to operate the site, remember your preferences, and understand how the Website is used. You can usually adjust your browser settings to refuse or delete cookies, though some features of the Website may not function properly as a result. [If you use specific analytics or advertising cookies, describe them and any opt-out options here.]

Data Retention

We keep your personal information only as long as necessary for the purposes described in this policy, to maintain our relationship with you, and to meet our legal and reporting obligations. When information is no longer needed, we take reasonable steps to securely delete or anonymize it. Certain records, such as contribution records, may need to be retained for the period required by election law.

How We Protect Your Information

We take reasonable administrative, technical, and physical safeguards to protect your personal information against loss, theft, and unauthorized access, use, or disclosure. Qomon stores data using secure, encrypted cloud hosting. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Your Rights and Choices

Subject to applicable law, you may:

  • Request access to the personal information we hold about you
  • Request that we correct or update inaccurate or incomplete information
  • Withdraw your consent or ask us to stop contacting you
  • Request that we delete your personal information, where appropriate

To exercise any of these rights, contact us using the details in the "Who We Are" section. We will respond within a reasonable timeframe. We may need to verify your identity before acting on your request.

Children's Privacy

The Website is intended for adults and is not directed at children. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can remove it.

Third-Party Links

The Website may contain links to other websites and platforms (for example, social media). We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing them with your information.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this policy periodically. Your continued use of the Website after any changes indicates your acceptance of the updated policy.

Contact Us

If you have questions, concerns, or complaints about this Privacy Policy or how we handle your personal information, please contact us at:

Leanne Caron Campaign [CAMPAIGN MAILING ADDRESS] [CAMPAIGN EMAIL ADDRESS] [CAMPAIGN PHONE NUMBER]